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Apply to: New Mexico Tech, Human Resources Office 801 Leroy Pl, Brown Hall Socorro, NM 87801-4796 For information on job listings
Karla J. Montoya Email Applications NOT Accepted! New Mexico Tech is an Equal Opportunity/Affirmative Action Institution.
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POSITION ANNOUNCEMENT TITLE ADMINISTRATIVE SECRETARY II DEPT BUREAU OF GEOLOGY
REG þ FULL TIME þ PART TIME þ 30/40 Hours per week STARTING RATE or SALARY RANGE $9.71-$11.99 JOB DUTIES: Assists customers wishing to purchase publications in the office by phone, mail or walk in. Maintain the accounts receivable and daily cash sales, including weekly, monthly and annual records. Performs various secretarial and clerical duties within this office with frequent interruptions. Acts as front-line receptionist for all Bureau visitors. Coordinate shipping of Bureau publications from this office, including periodicals and wholesale orders. Operates 40-line D-term phone system. Receives incoming calls, takes messages and if necessary, direct calls to staff member that may require further assistance to the caller. Direct walk-in visitors to appropriate individual or area. Insures that a friendly and cordial first impression is given to walk-in customers and telephone customers. Computer accounting-entering invoiced and receipts for sales via mail, phone and walk-in customers, balancing and reporting daily Bureau and NMGS sales, and generating weekly and monthly sales reports. Receives and distributes mail and packages daily. Sends faxes and e-mail messages for staff and to staff upon request. Orders and oversees the stocking of inventory of Bureau publications and USGS geologic and topographic maps sold in the office. Represents the Bureau by attending professional meetings and bookstores. Assists with NMGS sales, including monthly deposits and reports for the Executive Committee. Serves as registration chairman for the NMGS Fall Field Conference. Assist with the NMGS membership database. Assists with Bureau social functions as part of the team. REQUIRED QUALIFICATIONS: Five years relevant experience required. Telephone etiquette required. Microsoft Word and Access required. Experience in sales required. Microsoft Excel desired. E-mail communications required. Must be able to operate a D-term phone system. Knowledge about geological literature desired. Experience with Accounting Programs desired. Apply to: New Mexico Tech, Human Resources 801 Leroy Pl. Brown Hall Box 053 Socorro, NM 87801-4796 |
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